How To Set Up Your Network e-Banking Facility

Before you are able to make any electronic payments or reconcile your bank account using either the E Payments or E Reconcile option you must configure your Sage Line 50 program so that it can link to your bank’s on-line facilities. Assigning an electronic bank type when you set up your bank record details will enable a link between your Sage Line 50 program and the program used by your on-line bank account. For more information about setting up your bank record details, see To Add Bank Details to your Bank Account Record. Note: If you want to run your electronic banking facility across a network, you must follow the procedure To Set Up Your Network e-Banking Facility before using the e-Banking facility. 1. From the Sage Line 50 toolbar, click Bank. 2. Select a bank account from the list and click Record. 3. From the Bank Record window, click the Bank Details tab. The bank details information appears. 4. In the boxes provided, enter the following details: Bank Name, Address, Account Name, Account Number, Sort Code, Expiry and Bank Type. To add further details to your bank, click the tab you require from the Bank Record window. 5. If you do not need to add or edit any extra details to the bank account then; To save the details you have entered, click Save. To clear the screen without saving any details, click Discard. To exit from the screen without saving any details entered, click Close. Each bank record consists of five areas, represented in the Bank Record window by five tabs. Use the Account Details tab to actually create and name your Sage Line 50 bank account and to enter your opening balance. The Bank Details tab holds bank account details such as name and sort code, while the Contact tab is used to store details about your main contact at the bank. Choose the Activity tab to see the transactions you have made for this bank account, and the Memo tab holds any further information that you wish to remember about 1. From the Sage Line 50 toolbar, click Bank. 2. Select a bank account from the list and click Record. 3. From the Bank Record window, click the Contact tab. The contact information appears. 4. In the boxes provided, enter the following details: Contact, Telephone, Fax, E-mail, WWW. To add further details to your bank record, click the tab you require from the Bank Record window. If you do not need to add or edit any extra details to the bank account record, you are now ready to save the record. 5. To save the record, click Save. To clear all the changes and start again, click Discard. If you have bank software that is compatible with Sage Line 50 installed on your PC, you can use Sage Line 50’ s E Payments option. The E Payments facility works in the same way as the Sage Line 50 Cheques option. Sage Line 50 connects with your bank’s on-line banking program so you can pay your suppliers from your actual bank account. Note: To enable the E Payments feature you must: 1. Select the Enable E Banking checkbox on the Company Preferences tab. 2. Prepare your Supplier records to allow on-line payments by selecting the Online Payments checkbox in each supplier record. For more information see To Enter your Supplier’s Bank Details. Note: You should not begin to enter transactions using the E Payments or E Reconcile option before you set up the network e-Banking facility. For more information see To Set Up Your Network e-Banking Facility. 1. Choose the Parameter tab from the Company Preferences window. The Parameter tab details appear. 2. Use the check boxes to activate the listed parameter defaults. Enter the following information to change the printing options for your Company Preferences: Print End of Report Banner, Chq. Lines per page(Financial Controller and Accountant Plus Only), Print Address on Stationery and Use Data for Reports. Select the following checkboxes and select the appropriate information to change the Company Preferences VAT Defaults options: Item VAT Amendable, VAT Cash Accounting, Non-vatable Tax Code, Select the following checkboxes to change the Company Preferences Others options: Access Rights, No Warning on Visa Receipts, Exclude Deleted Transactions, No Recurring Entries at Startup, Copy Skeleton Journal Values, Display Account Status, List PP/SR by Split, Allow Negative Stock, Timeslips Link, Group Items on the Bank Rec, Display ActiveSearch Popup and Enable E-Banking. Enter a default call charge rate here to calculate the Company Preferences Call Charges: Default Call Charge Rate 3. To save any changes and exit, choose the OK button, or to exit without saving, choose the Cancel button. 6. To exit the window, click Close. 1. Open the Settings menu from the Sage Line 50 menu bar. 2. Choose the Company Preferences option. The Company Preferences window appears. 3. Edit your company name and address, if necessary. You can also add your company’s telephone and fax numbers. 4. Enter your company’s VAT registration number in the text box provided. 5. If you wish to print these company details on your stationery layouts, leave the Print Name and Address on Stationery check box selected. If you use pre-printed stationery that already has your company name and address, de-select this check box to remove these details from your layouts. You have now completed the entries on the Address tab. 6. To save any changes and exit, choose the OK button, or to exit without saving, choose the Cancel button. To Set Up Your Network e-Banking Facility To use the e-Banking component in Sage Line 50 across a network, so that your bank transactions are saved on the server, you must run the e-Banking setup program after you have installed Sage Line 50. If you do run the setup program, the files will be stored on your client PC. Note: You should not begin to enter transactions using the E Payments or E Reconcile option before you set up the network e-Banking facility. 1. From within Windows Explorer, locate the Sage Line 50 directory. For example, if you choose the Express Install option when installing Sage Line 50 the directory is c:\Program Files\Line50. Within this directory is a sub-directory called e-Banking Within the e-Banking sub-directory, locate the setup.exe file. 2. Double-click on the setup.exe file.